Description
We're looking for an experienced administrator to support the scholarship and grants administration application and award process. If you connect with our mission and have a talent for organization, coordination, and keeping processes running smoothly, consider joining us in our important work.
Summary
The Senior Associate supports the scholarship and awarding process by managing stakeholder communications, maintaining applicant and fund data and coordinating meetings and events. This role processes scholarship and grant payments, monitors submissions, and ensures timely, accurate reporting.
Essential Duties & Responsibilities
- Communicate with scholarship stakeholders (scholarship applicants, award recipients, donors, fund representatives, academic representatives, recipients’ parents, renewal applicants, volunteers, staff and general public) concerning application process and progress.
- Maintains applicant and awardee information in Foundant SLM (Scholarship Lifecycle Manager).
- Assists in development of application and communication templates.
- Provides technical assistance to stakeholders.
- Assists in the coordination of virtual and in-person department, committee and volunteer meetings and events in support of the program.
- Maintain scholarship fund and scholarship recipient files.
- Works closely with Grants Administration colleagues to process scholarship recipients’ materials for award payments in a timely and efficient manner.
- Maintains process documentation on workflow seeking ways to continuously improve process.
- Develops proficiency in Foundant programs, particularly GLM (Grants Lifecycle Manager) and SLM (Scholarship Lifecycle Manager), ensuring that all information remains current, and that technology solutions and reporting are fully utilized.
- Processes payments to grantees according to detailed award specifications.
- Maintains, develops and runs regular reports from GLM and SLM.
- Provides a broad range of research assistance, administrative and technical support as needed.
Competencies and Attributes
- A commitment to the Foundation’s mission and values, as well as to learning and growing at work.
- Demonstrated ability to work collaboratively within a diverse environment and interact openly with individuals of different backgrounds.
- Excellent written, oral, interpersonal, listening and communications skills
- Ability to work both independently and as part of a high performing team.
- Demonstrated ability to handle sensitive and confidential information with discretion and diplomacy.
- Thorough knowledge of Microsoft Office software (Word, Excel, Outlook, PowerPoint) and data/information management.
- Proficiency with database software, including data entry, creation of standard reports and ensuring data integrity.
- Exceptional time management and organizational skills.
Requirements
Education and Experience
Degree requirement can be substituted with equivalent practical experience.
- Associate degree.
- 3 or more years of related experience in a nonprofit organization or educational institution.
Preferred
Grants or scholarship administration experience.
Location
This is a hybrid position that includes remote work (up to 2 days per week) and in-office work in Hartford, CT
For more information about the Hartford Foundation for Public Giving visit:
Salary range will be shared with candidates contacted for interviews or upon request by the applicant.
Any and all offers to applicants are contingent on the candidate’s completion of a comprehensive background and reference check to the satisfaction of the Hartford Foundation for Public Giving.
HARTFORD FOUNDATION FOR PUBLIC GIVING IS AN EQUAL OPPORTUNITY EMPLOYER RELYING ON A DIVERSE GROUP OF INDIVIDUALS AND THEIR RESPECTIVE TALENTS TO ACHIEVE OUR MISSION.
